Maintenance Software Your Team Sets Up Before Lunch

Most CMMS software takes weeks to deploy and months for teams to actually use. Smartspanner is live in under an hour. After a 45-minute demo, you can run your first site the same day.

45-minute demo to live deployment. Pricing from £15/user/month. Founded in 2013 by a maintenance operator.

Maintenance Shouldn't Take Months to Modernise

Maintenance teams often know they need to move beyond spreadsheets, paper forms, and disconnected systems. The blocker is usually implementation: too much setup, too much training, and too little adoption from the people doing the work.

  • Spreadsheets that only one person understands
  • Work orders updated after the job, not while it happens
  • Poor visibility across assets, sites, parts, and costs
  • Systems that ask technicians to change how they work
  • Reporting that takes longer than the maintenance itself

Built for Technicians First, Managers Second

Smartspanner is designed for the people actually doing maintenance. Technicians can scan an asset, update a job, add photos, record parts, and move on. Managers get the live view they need without chasing updates.

The result is a CMMS that can start small, prove value quickly, and scale across multiple sites without a long consulting project.

Work Orders That Get Updated

Create, assign, and track jobs in real time with labour, parts, photos, and costs attached.

Native Mobile Apps

Technicians update jobs on iOS and Android while managers see progress instantly on desktop.

QR Code Asset Lookup

Scan any asset to view service history, open jobs, spare parts, and linked documents.

Support Included

Online and telephone support are included at no extra cost, from our UK-based team.

The Features You Need. Nothing You Don't.

Smartspanner covers the core work maintenance teams need to manage every day.

Work Orders

Create, assign, and track jobs in real time. Log labour, parts, photos, and costs against each one.

Preventive Maintenance

Recurring schedules generate automatically when the previous job closes, so planned work keeps moving.

Mobile-First

Native iOS and Android apps let technicians update work from the floor, field, or plant room.

QR Code Asset Lookup

Scan assets to open service history, active jobs, spare parts, and documentation without searching.

Spare Parts Inventory

Link parts to assets and work orders with low-stock alerts before a missing part stops a repair.

IoT Condition Monitoring

Monitor vibration, temperature, and energy data with alerts and maintenance triggers in the same system.

Built to Adapt. Proven Across Industries.

Smartspanner was built by someone who ran maintenance across three countries. That shows in how it handles multi-site, multi-industry deployments without needing a lengthy implementation project.

Why Teams Stay With Smartspanner

Live the Same Day

A 45-minute demo is enough to set up your account and get the first site running.

Built by an Operator

Smartspanner was founded in 2013 by someone who needed practical maintenance software himself.

Multi-Site Without the Drag

Roll out site by site with shared controls, local views, and clear permissions.

No Support Fees

Support is included, so teams can ask for help without worrying about extra charges.

Heard From Real Users, Not Press Releases

  • "Very user friendly interface — takes 5 minutes to understand it completely and you can start using it without hesitation. There are no useless tabs. Only the necessary components of a CMMS are included."
  • "Best CMMS software for small organisations. Give it a try if you are looking for something simple that actually works."
  • "The calendar view gets 10/10 from me. The support team replies fast and actually helps — not just pointing you to a knowledge base article."

How Smartspanner Gets You Moving

  1. Set Up the First Site: Start with assets, locations, users, and the work your team already understands.
  2. Create Work Orders: Assign jobs, add schedules, and let recurring maintenance generate automatically.
  3. Use the Mobile App: Technicians scan assets, update jobs, add photos, and record parts on site.
  4. Scale Across Sites: Bring more sites online when the first workflow is working for the team.